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What does DVIR stand for, and what about eDVIR?

The driver vehicle inspection, also referred to as a circle check, is a thorough examination of heavy-duty vehicles conducted by the driver or an assigned person designated by the operator. This inspection aims to ensure the optimal condition of all operational vehicles, keep carriers informed about necessary repairs, and prevent traffic accidents resulting from failures in the carrier's fleet. In today's context, considering the environmental impact and efficiency, opting for an electronic version of this reporting, known as eDVIR, is highly advisable. Embracing eDVIR not only contributes to reducing paper consumption but also significantly alleviates the workload associated with managing traditional paper reports (DVIR).
Components of the driver vehicle inspection report

The driver vehicle inspection requires an audit of the vehicle's accessible elements. By law, this inspection must be carried out before the vehicle leaves and once per 24-hour period. The components to be inspected are:

  1. Coupling devices
  2. Frame and cargo body
  3. Heater/defroster
  4. Driver controls
  5. Steering
  6. Windshield wiper/washer
  7. Emergency equipment
  8. Headlights and lights
  9. Tires
  10. Doors and other exits
  11. Glass and mirrors
  12. Wheels, hubs and fasteners
  13. Seats
  14. Suspension
  15. Fuel system
  16. Exhaust system
  17. Electric brake system
  18. Hydraulic brake system
  19. Air brake system
  20. Passenger transportation items (1)
Who should perform vehicle inspections?

The DVIR is an mandatory for: + Vehicles with a gross vehicle weight rating (GVWR) of 4,500 kg or more + In the case of a carrier operating combinations of road vehicles, a circle check is required on both vehicles (not just the one weighing 4,500 kg or more) if at least one of the vehicles in the combination weights 4,500 kg or more. + Buses, minibuses and tow trucks (regardless of their GVWR) + Any road vehicle carrying hazardous materials displaying safety marks (regardless of their GVWR).

The SAAQ offers an exemption from the DVIR to the following vehicles:

  • Tool vehicles (graders, loaders, back hoes)
  • Heavy-duty vehicles required by an emergency service or in the event of a disaster
  • Farm tractors
  • Farm machinery
  • Farm trailers
  • Heavy vehicles used for personal and non-professional purposes
  • Straight-body trucks with two or three axles used in one of the following circumstances:
    • transport of unprocessed products from a farm, forest or body of water by the producer himself
    • returning after this transport, if the truck is empty or carries products used for farming, forestry or fishery purposes.
Responsibilities related to the DVIR for operators and drivers

The driver vehicle inspection may be completed by the driver or another person designated by the operator. The designated person or driver is therefore responsible for the following:

  • Placing an electronic driver vehicle inspection report system or paper reports in all vehicles
  • Ensuring the completion of the circle checks
  • Ensuring that all safety round reports are kept on board vehicles
  • Signing driver vehicle inspection reports that indicate a defect
  • Informing the owner of any defects as soon as possible
  • Sending the owner a copy of all driver vehicle inspection reports

The driver is also required to keep a copy of the driver vehicle inspection reports for a period of six months.

Responsibilities related to the DVIR for owners
  • Any owner subject to DVIR regulations is responsible for the following:
  • Ensuring the good condition and proper operation of all its vehicles
  • Addressing any defects reported during safety rounds
    • Minor defect: the owner is granted a 48-hour period to correct the defect and retain the right to operate the vehicle
    • Major defect: The vehicle must be immediately decommissioned until the defect is corrected
  • Getting all DVIRs from operators

Just like the operator, the owner is required to keep a copy of DVIRs for a period of 6 months. In addition, he is also required to conserve proof of all repairs of defects raised during safety rounds over the course of a 12-month period.

The benefits of a electronic driver vehicle inspection report system (eDVIR)

For a long time, the driver vehicle inspection was conducted through paper reports filled out manually by the operator. Over the past few years, electronic solutions have been introduced to the market offering to carry out inspection reports using mobile devices. Here are the benefits of an electronic driver vehicle inspection report system:

  • A paperless and fully digital solution that significantly reduces administrative workload
  • A quick, easy, all-in-one inspection report solution for drivers
  • An insightful and detailed vehicle management solution for managers
  • Significant reductions in maintenance costs by facilitating prevention
  • An automatic and sure-fire way to remain compliant

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Our team of specialists will be happy to help you optimize your operations.